Minutes Correction

Classmates,

CORRECTION to the March 2018 minutes:  Even though the minutes stated that the Alumni Association President Alicia Adcock informed the class that the Association has discontinued the Alumni Friday evening hospitality room due to poor attendance, the Class Reminders at the end of the March minutes included this event in the $80 assessment for the Alumni Association Activities.  Please note that the Alumni Association has no Friday hospitality room; however, the Class will have a hospitality room.  Email or call if your have questions. 

March minutes, Next mtg Sat., April 21, 3 PM, RBH Library, Assessments Due Now

John W. Ligon High School - Class of 1968

Meeting Notes - Sat., March  17, 3:30 PM – 5 PM

Richard B harrison Library, Raleigh

Present: Alice Banks Lambright, Toney Bethea, Mike Corbett, Geneva Rogers Hill, Janet Howard, Ronald Lewis, Helen Davis Montague, Gwendolyn Robertson Horton, Portia Tomlinson

The meeting was called to order at 3:30 PM with Toney Bethea presiding.  Toney thanked everyone for attending and explained that meeting will follow a standard business meeting agenda with Welcome & opening, Minutes Approval, Treasurer’s Report, Committee Reports, Unfinished Business, New Business and Adjournment.

The meeting was called to order at 3:30 PM with Toney Bethea presiding.  Toney thanked everyone for attending and explained that meeting will follow a standard business meeting agenda with Welcome & opening, Minutes Approval, Treasurer’s Report, Committee Reports, Unfinished Business, New Business and Adjournment.

Minutes were approved with two corrections from Geneva Rogers Hill – 1) The JW Alumni Association fundraiser is the Mr or Ms Alumni Association rather than Mr and Ms (one person will receive the designation based on funds raised) and 2) the Alumni Sunday event is an Afternoon Social rather than a cookout.  Howard made the corrections in the minutes and posted to blog; she included that the Sunday Afternoon Social includes a meal.

Alicia Adcock, Alumni Association President, joined our meeting after the Alumni mtg adjourned late before our Class meeting.  She encouraged members to made the experience fun and to plan well of our 50^th celebration. She shared the important additional information. 1) The Ligon Alumni Association meeting membership (our class paid rep is Geneva Rogers Hill.) voted to cancel the Friday night hospitality room due to poor attendance; 2) she asked if our class would like to have the room; the unanimous discussion was that Toney would have a conversation w/her regarding the details because the class does want to have a hospitality area on Friday night, 6 PM - midnight. Room access will be available, for a cost, to others who are not assessment-paid 1968 class members. 3) She asked about our Class Song selection for the Sat., Dinner/Dance Roll Call; J.  Howard reported that there were 7 responses to survey and 3 listed James Brown’s ‘Say It Loud, I’m Black and I’m Proud’ as the selection for Saturday night’s Roll Call;   4) Alicia confirmed the Alumni Association’s fiscal year is Jan- Dec and the membership fee per class rep is $120 per year; this membership voting participation amount can be supported by the class or the individual. 5) She added that classes are asked to donate an additional $100 for the JW Ligon Alumni Association scholarship fund; Adcock announced that this year the Alumni Association would award two (2) $1000 scholarships. (The Class of 1968 began awarding scholarships at its 10^th reunion and has awarded eight, ranging from $250 - $500.) She extended her openness to answer any questions from the class or individuals.  We thanked her for your leadership as she departed.

Treasurer’s Report: Alice Banks Lambright reported current bank balance without no expenditures since the last meeting.  To ensure verification when discrepancies arise, it was recommended that a copy/picture etc., be recorded of each check/money order along with addresses that will be added to the class database.

Howard reported that the survey to class members revealed the following:
Only 7 respondents from 84  persons emailed

Class song Sat., night Roll Call selection: Say It Loud, James Brown (3 – 43%) only recurring title; others were single suggestions;
43% want DJ & 29% maybe
86% prefer Marriott Crabtree as Class HQ rather than other location downtown or other Crabtree hotel
Suggestions: have a hospitality suite on Friday 10-2 AM   & Sat midnight to 2 AM

Ronald Lewis thanked Portia for sending him a letter about  the Class meetings; he will forward his  email  address.  He has written a novel that he plans to have available for purchase at the reunion activities.

Geneva Rogers Hill, class rep to the Alumni Association reported that Alumni tickets will be available next month (April).   Tickets for the Baby Contest are $5 and they too are available. She has been appointed secretary for the JW Ligon Alumni Association.

Portia Tomlinson, co-chair Teacher Invitation committee, reported that there are 25 teachers and staff and that she and Barbara have designed an invitation to send.  Since the class is covering the cost of the meal for all teachers, the members asked who was on her list.  After names read included teachers who were employed well after 1968, J. Howard offered the following motion: That the current list be adjusted to first identify those teachers who were employed during 1964-1968. Geneva seconded the motion. Motion carried unanimously.

J. Howard asked that the class consider reimbursing Toney Bethea for the mailbox that the Class has. She moved that the Class pay $96 annual mailbox fee.  Gwen Robertson Horton seconded the motion.  Motion carried unanimously. 

Toney Bethea was asked to provide details regarding the design he and daughter modified for souvenirs for the class. He shared the following and reminded members that there is no volume discount - v tee- cotton - $25;  crew tee - $25; polo (blue, white) $35; collared shirt snap closure $35; gold metallic 11 oz mug $16; tumbler $20; canvas tote: $25; 6 Pk cooler fanny pak $15; large denim canvas tote $20;  jersey $25; duffle $65; white legacy nonmetallic mug $14.

J Howard moved that the class consider the design & prototype as the class souvenir tee. Gwen Robertson Horton seconded the motion; the motion carried unanimously.

The final consideration was JW Ligon Alumni membership renewal cost. One of the questions was what are the benefits of the $120 annual class membership.  Many present stated the class should be supportive and renew each year without exception.  Typically since the class meets only during quinquennial and decennial years, another question was how would annual dues be paid during non-meeting years? Geneva reminded members that persons can participate by paying the dues personally which she plans to do if class votes to discontinue participation; she also stated that all 18 classes are represented.  Gwen Robertson Horton offered the motion for the class to renew its membership by paying the $120; Portia Tomlinson seconded the motion. The motion carried 4 or 2.

There was no new business.  

Next meeting: Sat., April 17^th 3 PM – 5 PM, Richard B Harrison Library, New Bern AV, corner of Hill ST & New Bern AV.

REMINDERS:

Make checks payable to JW Ligon Class of 1968 and mail to JW Ligon Class of 1968, PO Box 26041

Raleigh NC 27611-6041.

Class Assessment           $100 per classmate (50^th Celebration Venue and Brunch, souvenirs, hospitality area, teacher

acknowledgment, decorations, music, class scholarship award)  DUE NOW!

50^th Brunch guest             $25/per guest DUE April 15^th or meeting date, April 21. 

Alumni Activities              $80/per person (June 29^th Fri., hospitality; June 30^th Sat., night dinner/dance w/class rollcall; July 1^st Sun., social cookout) DUE April 15^th or meeting date, April 21.  (Our class Alumni Assoc rep will purchase our tickets so that we have assigned and adjacent seating.  You may purchase your tickets through an Alumni Assoc member.  Purchases after June 15^th are $100/ticket.)

Silent Auction                   Remember to submit your bid for our Silent Auction items.  We will provide monthly updates.

Current April high bids:

18 inch Galileo thermometer:  $110                     15 inch thermometer: $50

Dark wood knife set:                $60                       Lighter wood knife set: $25

Alumni Class Song          7 responses – Say It Loud - James Brown (3 votes)

Adjourned at 5 PM

Respectfully submitted,

Toney Bethea, presider

Janet Howard, recorder

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 [JH1]